Job Title: Administrative Assistant

Status: Full Time, Exempt

Staten Island Performing Provider System (SI PPS) is a non-profit organization participating in the New York State Department of Health 1115 Medicaid waiver amendment, New York Health Equity Reform (NYHER). Under the waiver, SI PPS is designated as a lead entity to support the Richmond County Social Care Network (SCN). The SCN lead entity is responsible for coordinating a network of community-based organizations and providers to better enable health-related social needs (HRSN) screening and the delivery of social care services. The overall goal of the program is to improve health outcomes, provide equitable access to care, and reduce health disparities.

Job Description: Reporting to the Executive Director, the Administrative Assistant will work closely with the Executive Assistant to support senior leadership and program directors with administrative and general office support functions. The Administrative Assistant will be responsible for meeting coordination, scheduling and support, front office maintenance, supply ordering and inventory, office organization and special projects as assigned. The Administrative Assistant will collaborate and communicate with all staff on a regular basis and is expected to understand SCN program concepts and goals.

Responsibilities:

• Debrief with the Executive Assistant and the SI PPS team daily to provide schedule reminders and office updates
• Coordinate meetings with internal program directors and external stakeholders including but not limited to: maintaining internal calendars, providing outreach and correspondence, scheduling calendar invites, confirming meeting times and participants, preparing and sending agendas and other meeting materials, and providing and scheduling follow-up if needed
• Provide direct meeting support including ordering and setting up refreshments, conference room inventory and stocking, preparing, distributing, printing and loading meeting materials and presentations, managing in-room meeting technology, tracking meeting attendance, taking meeting minutes and sending follow up materials and correspondence to meeting participants
• Assist SI PPS team with event planning including: procuring venues, curating menus, preparing agendas and set-up/break-down of conference spaces
• Assist SI PPS team with off-site meeting preparation for external stakeholder engagement meetings, Town Halls, conferences and other large meetings
• Greet and host guests; manage office sign-in procedure and vendor logs
• Answer main SI PPS phone line; triage calls, take messages and/or perform warm hand-off phone transfers to SI PPS staff
• Organize and maintain shared main office spaces and conference room; ensure supplies and materials are organized and stored properly; printer stocking and maintenance; ensure meeting spaces are clean and free of clutter
• Place supply orders and maintain inventory of office supplies; keep supply closets neat, labeled and organized

Qualifications

Education:

• High School Diploma, GED or HSE required
• Bachelor’s Degree preferred
• At least 5 years prior administrative experience required, healthcare experience preferred

Skills/Requirements:

• Proven customer service skills and experience
• Strong organizational and critical thinking skills
• Strong interpersonal and communication skills
• Coordination of diverse groups of people, organizations, and providers
• Ability to travel <25% on Staten Island for off-site meetings and partner engagement events
• Flexibility to attend occasional off-hour events hosted by SI PPS

This job description is not designed to cover or contain a comprehensive listing of task activities and/or duties that are required of the employee for this job. Responsibilities and activities may change at any time.

Professional references are required with application.

You can apply with your resume here.